Reusing data

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oblivion
Posts: 5
Joined: Tue Jan 24, 2012 5:55 pm

Reusing data

Post by oblivion » Tue Jan 24, 2012 6:08 pm

I'm trying to create a TextMaker document template that contains an envelope with an area for the address and an A4 letter as the next page.

That bit is easy.

What I can't work out how to do is collect a name and address into fields and use that information for both the envelope and the address part of the letter. I could probably do it if I wanted an address database and was using mailmerge fields, but that seems too complicated for something that's only going to be used in one document.

Is there a straightforward way to do this, or do I need to learn BasicMaker? :think:

Jossi
Posts: 868
Joined: Fri Dec 05, 2003 10:47 pm
Location: Luebeck, Germany

Re: Reusing data

Post by Jossi » Wed Jan 25, 2012 12:03 am

The address field on page 1 should be a text frame. When you select it by clicking its border, you see the name (e.g. "Textbox2") in the toolbar.
Now type your address, but avoid using new paragraphs (Enter); use line breaks (Shift+Enter) instead.
On page 2, place the cursor where the address shall appear (this can be in a text frame or plain text). Now insert a calculation by pressing F2 and double-click the name of the address textbox (Textbox.2) in "Variable/field".
Close the dialog box and press F9 to transfer the address to page 2.
You may now delete the address on page 1 and save the document as a template.
Each time you type a new address when using the template, it can be transferred to page 2 with F9. (As only the first paragraph in the text frame is processed by the calculation, it's essential to use line breaks instead of paragraphs in the address.)

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